In the submenu of the agreement components is the section ‘portfolios’. By pressing directly the ‘Search’ button the user can access the complete list of portfolios.
To research a portfolio the following search filters can be used:
- Portfolio Name/Code with entity filter
- Agreement with entity filter
- Depository reference
- Portfolio Type
- Subportfolios only
- New portfolios only
- Transfer Agency
After pressing the ‘search’ button the research will be launched and the results will be shown on the screen in list format. The sub-portfolios are recognised by a dedicated icon in the result list.
In the Detail tab the user can find the portfolio properties.
This information is required to identify a portfolio and its operating model.
In this section the user can define if for this portfolio a certificate is required prior to the validation of the payment. If this should be the case the box certificate required shall be selected. It is mandatory to provide a start date for this process.
To simplify the identification of the portfolio related to a certificate, it is possible to enter the portfolio reference of the depository. This is available as a search criterion in the certificate module.
Flag ‘is new’
A portfolio is flagged as ‘new’ upon automatic creation (e.g. Vestima feed).
The user can manually take away the flag when the relevant checks have been made.
A Sales representative can be attached to portfolio. To add a sales representative the user must click on the ‘Add’ and define the start date from which on the sales representative shall be linked to the portfolio as well as the name of the representative.
To select a sales representative, the entry must exist in the list of sales representatives at entity level.
Section will only be available if the extended fields are set, otherwise section is hidden.
Holding on sub portfolios
In the section ‘General Information’ the user can identify if the portfolio is a sub portfolio:
Here an example of a sub-portfolio:
The line Sub Portfolio is flagged as ‘Yes’. Hence it is a sub-portfolio. The information about the parent portfolio can be found in the first line of the ‘General Information’. The parent portfolio is shown on the below screen. The line ‘Sub Portfolio’ is flagged as ‘No’
If sub portfolios are attached, the operating mode of these needs to be defined:
Set hierarchy holding to zero: All positions on sub-portfolios are set back at the beginning of a new month
Customisation of the hierarchy: The hierarchy can be customised or not. The customisation provides the option to exclude individual portfolios from the general behaviour.
The choice made on the parent portfolio is automatically carried over to the sub-portfolios:
In this section the user can view any attribute applied to the selected portfolio. Attributes are created and modified via imports only.
In the history the user can visualise to which agent the portfolio is assigned and/or has already been assigned in the past. It is also possible in this menu to create a new link portfolio/agent. A portfolio cannot be attached to more than one agent at a time. It is therefore necessary to provide an end date to a link before creating a link with another agent.
In the investor history the user can see which investors have been attached to the portfolio:
This tab lists the sub portfolios linked to this portfolio (if any). There is no limit to the number of sub-portfolio or levels of sub portfolios.
In the portfolios it is possible to define an exceptional rate which supersedes the default rates set for the portfolio. To define an exceptional rate the user needs to press the ‘add’ button and enter a start date for the rate, an end date (if applicable) and the rate.
Per fee type the user can then define exceptional terms. See Fee Types
This report shows the transactions on the portfolio. To view the transactions the user needs to select the start and end date and press the button ‘View Report’. The transactions will show in the result list. The report can be exported in various formats.
In this tab the user can see the list of agreements the portfolio is and/or was linked to.
This report shows the number of shares per product at a given date in the past. The user needs to enter the reference date, the currency and the trade basis. After clicking on the button ‘View Report’ the results will show up on the screen. The report can be exported in various formats
On this screen the user can transfer transactions from one portfolio to another one. The user needs to enter a product and a period to get a list of transactions during the period.
After choosing a transaction the destination portfolio can be selected by clicking on the transfer button in the search list.